Allied Universal®, North America’s leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time positions!

Allied Universal® is hiring an Administrative Assistant for our local branch office located in Midtown, Manhattan.

The Administrative Assistant will screen applicants for open positions, assist with the processing of all required paperwork, create, and maintain up-to-date reports, assist with attendance tracking, answer, and direct phone calls to the appropriate party, organize and schedule appointments and maintain an orderly filing system.

RESPONSIBILITIES:

• Admin Support Assistant to President of region

• Chance to learn the business as position will have variety of duties and experiences

• Accounts Payable - Use systems to pay vendor invoices and be liaison between corporate accounts payable department and vendors
• Updating organizational charts for region
• Act as a liason between office and property managment 
• General Office Maintenance / Ordering 
  • Contacting vendors for office repairs
  • Prepare conference rooms for meetings
  • Placing catering orders for meetings, office events, etc.
  • Placing orders for supplies for the branch office
  • Maintain kitchen and ensure items are stcoked such as coffee, sugar, etc

QUALIFICATIONS:

• High school diploma or equivalent, or 5 years verifiable experience
• Excellent computer/spreadsheet skills needed
• Minimum of three (3) years of administrative/office experience
• Minimum of three (3) years of education/work experience consistently utilizing MS Office Excel, Outlook, Google, etc.)
• Professional oral and written communication skills
• Efficient time management skills
• Great attention to detail
• Exceptional customer service and communication skills
• Efficiency utilizing various computer programs (MS Office Excel, Outlook, Google, etc.)
• Effective interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner
• Able to multitask in a fast-paced environment
• Exceptional organization skills

PREFERRED QUALIFICATIONS:

• Supervisory/management experience
• Experience in HR/Recruiting

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401 (k) or Supplemental Income Plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal day
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

Pay Rate: $25.50 / hour

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.